Services — Avalon Systems

Services

How We Work

A structured path from operational chaos to sustained stability — built around the ANTS model.

The ANTS Model

Assessment · Normalization · Transition · Support

Our internal framework ensures every engagement follows the same rigorous, consistent path from discovery to long-term stability.

A

Assessment

Entry point

Full operational audit: systems, file structure, security, workflows, and grant-readiness. Plain-English risk report + 90-day stabilization plan.

Discover root causes

$1,500 – $3,000

N

Normalization

0–90 days

Execute the plan. Systems restructured, access cleaned up, documentation built, staff workflows simplified and standardized.

Stabilize & standardize

Included in retainer

T

Transition

Monthly retainer

Ongoing stability with incremental improvement. Monthly check-ins and reporting. Quarterly strategic reviews of progress and next steps.

Embed & hand off

$800 – $3,500/mo

S

Support

Sustained advisory

Strategic roadmap, compliance alignment, program expansion support, and leadership advisory as the organization grows.

Sustain long-term

Fractional tier

Required Entry Point

The Stabilization Assessment

Every engagement begins here. The Assessment gives us — and you — a clear, honest picture of where your systems stand and what they need.

You receive a plain-English risk report, a 90-day stabilization plan, and a cost optimization strategy. No jargon, no vague recommendations.

$1,500 – $3,000

What the Assessment covers

Microsoft 365 / Google Workspace audit
Security and access review
File structure analysis
Workflow friction analysis
Leadership dependency mapping
Grant-readiness evaluation
Tech stack and cost audit
Device and hardware review

Ongoing Services

Flexible tiers designed for where your organization actually is.

Keep things from breaking

Essential

$800–$1,200

/month

  • ✓Workspace administration
  • ✓User onboarding / offboarding
  • ✓Security baseline (MFA)
  • ✓Monthly system check
  • ✓Limited email support
Most Popular

Make the org run smoother

Operations Backbone

$1,200–$2,000

/month

  • ✓Everything in Essential
  • ✓Helpdesk support (defined scope)
  • ✓File cleanup & documentation
  • ✓Staff onboarding systems
  • ✓Monthly reporting + quarterly reviews

Fractional ops + tech leader

Fractional Architect

$2,000–$3,500

/month

  • ✓Strategic roadmap
  • ✓Budget & vendor advisory
  • ✓Compliance alignment
  • ✓Workflow redesign
  • ✓Leadership advisory calls
All engagements begin with a Stabilization Assessment ($1,500–$3,000) — a required entry point that delivers your risk report and 90-day plan before ongoing services begin.

Cost Optimization

Operate like a larger organization — without the cost structure.

We maximize nonprofit-specific licensing, consolidate redundant tools, and build procurement strategies that stretch your technology budget without sacrificing capability.

TechSoup

Discounted software for eligible nonprofits

Microsoft Nonprofit

Free & discounted M365 licensing

Google for Nonprofits

Workspace and tool access

SaaS Consolidation

Eliminate redundant tools and subscriptions

Start with an Assessment.

One conversation to find out if we’re the right fit.

Start a Conversation About Avalon Systems